The State of Meetings Report (from Calendly)
Team,
Calendly just released their 2024 research on the State of Meetings.
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My key takeaways:
  • Meetings Can Be Valuable if Done Right: Most respondents believe meetings can enhance productivity and work progress, but only if they are well-structured with clear objectives, agendas, and follow-ups. This highlights the importance of focusing on quality, not just quantity, of meetings.
  • Meeting Fatigue Is Real: There is a divide between those who feel meetings benefit their productivity and those who believe they are a drain. This is an opportunity to focus on how to make meetings more engaging and productive, especially by minimizing unnecessary gatherings.
  • Role and Generational Differences Matter: Professionals across roles (e.g., sales, HR) and generations (e.g., Gen Z vs. Boomers) experience meetings differently. Gen Z workers are more likely to embrace AI and multitask, while Boomers prioritize staying on agenda and handwriting notes. Adapting meetings to cater to different team needs and preferences is crucial.
  • Actionable Recommendations for Better Meetings: Good meetings should have clear objectives, involve key stakeholders, and actively engage participants. Pre-reading materials, follow-up actions, and clear roles for attendees are essential to ensure meetings are effective.
  • Multitasking Signals Ineffective Meetings: If attendees are multitasking, it鈥檚 a sign the meeting may not be engaging. Assigning active roles and conducting regular feedback can improve focus and meeting outcomes.
  • Time Management and AI: The time spent on scheduling and managing meetings is a growing pain point, especially among younger workers. AI can help streamline scheduling and improve meeting productivity. Encouraging your team to use AI tools can be a valuable step forward.
What are your key takeaways?
Anything surprise you?
Comment below
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Roger Thompson
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The State of Meetings Report (from Calendly)
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